Christmas Party Tips by Clifford Wallace Hospitality

Christmas Party Tips!

October 28th, 2018
Tips for the perfect Christmas party!

Festive season has begun. I know, we can’t believe it either! Whether you’re arranging an intimate home affair or a large scale office party, there’s so much to keep on top of.  You’re might be in the throes of arranging a Christmas do at the moment, and we thought we’d knock up a little tips list to help you stay on top of all that’s needed to make your party the best it can be!

  1. Shop your theme:
    You’ll want to think about a stunning Christmas theme to keep your party fresh and memorable. Is it going to be grand and opulent? Earthy and fresh? Warm and cosy? Obviously red and green are go-to Christmas colours but you can expand on this or use contemporary replacements. A few ideas are white and gold, silver and maroon, natural hues using leaves, wood and native flora etc. Once you’re ready, head to fabric stores and decorative stores to curate your furnishings and accessories!
  2. Invitations:
    From a physical card in the mail, to a group e-mail burst, you can customize and grab attention by spending a little bit of time on your party invitation. There are so many ways to go here: a DIY card, a quick digital design, or a bespoke invitation for a formal affair. A very contemporary approach is to use You can design beautiful virtual invitations through Paperless Post, and they keep track of your attendees for you. Remember that this is the moment that you’re notifying prospective attendees about your event, and hoping to get as many people to celebrate with you as possible. Make it eye-catching and bold!
  3. Keep an eye on attendance:
    Make sure you’re keeping a tally of numbers in the lead up to the event. This will help you ensure that you don’t over or under cater. This is where Paperless Post really comes in handy.
  4. Plan, plan, plan:
    With your visual branding in mind, you can begin to source all of the equipment for your event. This will involve venue hire, furniture, table settings, flowers, food, drinks, music, entertainment, event staff and more. Contact suppliers and obtain quotes, and when you’re ready arrange collection or delivery at the ideal time. Its a wise idea to keep a clear schedule and budget of what has been arranged so that you don’t drown in the details! It’s a huge job, and we’re in the business of helping you at this stage of the planning process.
  5. Consider hiring staff:
    At Clifford Wallace we can help your event stand out. Whether you need bar staff, wait staff, kitchen staff or event planning help, we have you covered. Our main service is providing stellar hospitality staff for you, but we also have relationships with Sydney’s top caterers, florists and more. Give us a call and let us know what sort of event you have in mind, and we’ll be by your side every step of the way:
  6. Send follow ups to attendees:
    Your event is organised, you can’t wait for it to actually happen so you can have a well-deserved champagne or three. Now its time to send reminders out to everyone, letting them know your event is coming up and that you can’t wait to see them. For small scale events, Facebook is a great tool here. For larger events, an EDM, e-mail or phone call may be necessary.
  7. Contact list:
    There’s so much to be done on the days leading up to the event, not to mention the day of. With venue bump ins, room set up and catering in full swing, not to mention florists and event staff coming and going, it’s your job to oversee it all and be available to answer questions from suppliers. Make sure everyone has your contact details and that you have theirs, and make sure you’re on site nice and early to facilitate the process.
  8. Water is your saviour:
    Remember to stay hydrated! It might be a big night even if you don’t plan it to be! Keep some tasty cucumber or mandarin water readily available from a bespoke dispenser, everyone will thank you tomorrow.  Often businesses will shout their staff an Uber ride home which is a great way to make sure everyone stays safe.
    Finally, it’s time to let go and enjoy this time with colleagues, friends and family. This is what you’ve been working towards, and it’s time to remember what it’s all about! Relax, unwind, and appreciate the year you’ve had. Share love and laughter with others, and soak up all of that beautiful Christmas atmosphere, you deserve it.

Christmas cocktail recipe:

Picture: Christmas decor by Sarah Sherman Samuel: